Administrative Assist Scheduling Lead - Health Services
Req ID: 213208
Location: Central Zone, Hants Community Hospital
Department: OPCZ Hants Admin
Type of Employment: Casual Hourly FT long-assignment (100%) x 1
NSGEU Admin Professionals Position
Posting Closing Date: 8-Dec-25
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About the Opportunity
Reporting to the Director of Health Services at Hants Community Hospital (or one of the sites within the portfolio), the Administrative Assistant Scheduling Lead is responsible for providing comprehensive scheduling support to the schedulers supporting multiple sites (Eastern Shore Memorial Hospital, Musquodoboit Valley Memorial Hospital, Twin Oaks Memorial Hospital, Hants Community Hospital, Braeside, and Harbourview Lodge) by effectively coordinating the day-to-day scheduling operations within the Directors’ portfolio. The position coordinates all scheduling and site administrative activities, establishes scheduling and administrative procedures and guidelines, and acts as a liaison with the different site schedulers and administrative assistants within the portfolio and across the health authority.
This position provides additional support to individuals, committees or working groups as assigned. On an as-needed basis, provides general coverage as assigned when the Site Administrative Assistant is absent due to vacation or illness (basic site support including (but not limited to) support to site level committees, Finance Clerk, Foundation and Auxiliaries, send site-wide emails, and answer general inquiries).
About You
We would love to hear from you if you have the following:
- Post-secondary diploma in a recognized office administration, business administration or secretarial program
- Minimum of 5 years of progressively responsible experience, providing administrative support and office coordination at the executive level
- Undergraduate degree is an asset
- International Association of Administrative Professionals (IAAP) certification is an asset
- Experience within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders preferred
- Excellent communication, interpersonal, prioritizing and organizational skills are required.
- Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
- Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.
- Competencies in other languages an asset, French preferred
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours
- Long assignment full-time position; 70 hours bi-weekly
- Travel to various sites required
Compensation and Benefits
$28.80 - $31.77 Hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
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