Secretary II - Mental Health & Addictions

Req ID: 149409
Company: Nova Scotia Health
Location: Western
Zone, Roseway Hospital  
Department: MHA WZ Admin RGH

Type of Employment: Casual Casual Relief (3% FTE) x 2 position(s)

Status: NSGEU Admin Professionals Position
Posting Closing Date: 11-Dec-23

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.


Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.


About the Opportunity

Reporting to the Manager, Mental Health & Addictions or designate, the Secretary is responsible for a wide variety of secretarial duties and functions within Mental Health & Addictions, including, but not limited to, reception and telephone, computer applications, typing and transcription, management/staff/program support, client and community contacts, documentation and records management, research support, program administration and general office duties, including payroll administration as required.  


The Secretary exhibits sound judgment and initiative while working within the philosophy, objectives, guidelines, legislations, policies and procedures, Mission, Vision and Strategic Direction of Mental Health & Addictions and incorporates into daily practice the Core Competencies and Values of the organization. 

About You

We would love to hear from you if you have the following:

  • Grade XII plus successful completion of a recognized secretarial program and a medical terminology course
    * Minimum two years’ experience in a responsible secretarial position in a health-related field
    * Computer proficiency in Microsoft Suite (Word, Excel, Power Point, Outlook), Meditech, and Community-Wide Scheduling, with the ability to acquire additional skills 
    * Accurate keyboarding skills with a minimum speed of 45 wpm with a maximum five (5) percent error rate
    * Superior organizational, communication (listening, oral and written) and interpersonal skills
    * Ability to maintain a high level of confidentiality
    * Ability to work independently as well as demonstrated ability to work cooperatively in a multi-disciplinary team environment
    * Ability to be flexible in adapting to changing operational requirements
    * Ability to demonstrate sound judgment and initiative
    * Ability to deal calmly and tactfully with stressful situations
    * Ability to develop and maintain professional interpersonal relationships with all levels of staff and clients
    * Commitment to promoting a culture of respect that supports safety, ethical practices, cultural awareness and organizational health
    * Competencies in other languages an asset, French preferred

**A Skills test may be included as part of the selection process**

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.


  • Casual Relief

Compensation and Incentives

$20.25 - $22.50 hourly


Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Some opportunities may be eligible for our Employee Referral Program.  If a Nova Scotia Health employee refers a candidate who is not working for the organization and the candidate is hired, the employee who made the referral may be eligible to earn up to $1000. For more details and instructions, please visit Recruitment - Incentives  


​This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.


​Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire. 


Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.


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