Administrative Assistant- Physician Lead, Addiction Medicine Mental Health & Addictions Program

About the Opportunity

Join Nova Scotia Health’s Addiction Medicine Program as the Administrative Assistant to the Physician Lead, Addiction Medicine. This is a strategic, high-visibility role that combines senior-level administrative support with program coordination across a fast-moving, province-wide portfolio. The Administrative Assistant will be a trusted partner to the Physician Lead, Addiction Medicine, ensuring seamless day-to-day operations, preparing concise briefing materials, coordinating governance and committee work, and acting as a primary liaison with internal and external partners. This position is ideal for a perceptive, highly organized professional who thrives on anticipating needs, exercising sound judgment and maintaining strict confidentiality.

The ideal candidate:

• Is an experienced administrative professional who brings confidence, discretion, and strategic thinking to complex environments.
• Understands how to support senior leadership not only by managing tasks, but by protecting time, anticipating priorities, and ensuring the right information reaches the right people at the right moment.
• Thrives in fast-paced, multidisciplinary settings and is comfortable navigating competing demands with professionalism, tact, and sound judgment.
• Takes pride in producing clear, accurate work, maintaining strict confidentiality, and serving as a trusted point of coordination for leaders and teams.

About You

We would love to hear from you if you have the following:

•   Completion of a recognized office administration or secretarial program.
•   International Association of Administrative Professionals (IAAP) certification is considered an asset.
•   A Minimum of three (3) years of progressive administrative support experience, ideally in a complex or senior-level environment.
•   Excellent communication and interpersonal skills, with the ability to engage effectively and respectfully with physicians, leaders, staff, and external partners.
•   Advanced organizational and critical thinking skills, including proactive scheduling that aligns with strategic priorities and protects focus time for senior leaders.
•   Demonstrated attention to detail in preparing agendas, assembling briefing materials, documenting key decisions, and tracking follow-up actions to completion.
•   Proven ability to triage requests, emails, and meeting invitations, exercising judgment to manage workload and prioritize high-impact work.
•   Experience supporting multidisciplinary teams and managing sensitive or high-pressure situations with calm, discretion and professionalism.
•   Strong analytical and problem-solving skills, with the confidence to synthesize information and make sound decisions within defined authority.
•   A high degree of accountability, initiative, and independence, balanced with the ability to collaborate effectively as part of a team.
•   A solid understanding of confidentiality and privacy requirements, including maintaining confidential records. Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications. 

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

•   Temporary, Part Time 50% position; 37.5 Hours Biweekly
•   Approximately 24 months

Compensation and Benefits

$24.25 - $30.32 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.