Secretary III - Outpatient Clinic - Mental Health & Addictions

Req ID: 138354
Company: Nova Scotia Health
Location: Western
Zone, Chipman Facility  
Department: MHA WZ Child CP

Type of Employment: Temporary Hourly FT long-assignment (100% FTE) x 1 position(s)

Status: NSGEU Admin Professionals Position
Posting Closing Date: 29-Sep-22

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.


Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.



About the Opportunity

Reporting to the Manager, Mental Health and Addiction Services and/or designate, the Secretary III provides clerical support to the Mental Health Services team.  The secretarial team is responsible for ensuring that the offices are run in a smooth, efficient and professional manner and that good working relationships are fostered within their respective sites as well as with the Inpatient Units.  The Secretary III supports the clinic’s priority of client-centred care by providing a friendly and non-threatening reception for clients.  The Secretary III meets standards of professionalism which reflect the vision, mission, goals and objectives and adheres to the policies and procedures of Mental Health and Addictions. 

The Secretary III may be required to work at sites other than their home site due to vacations or leaves-of-absence and when doing so is responsible for efficient operation of both sites at such times.

The Secretary III ensures that the principles and practices that guide our work such as the mission, vision, values, expected behaviors, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the services they provide and through the messages they deliver.

About You

We would love to hear from you if you have the following:

  • Graduate of a recognized office administration program with medical terminology required
  • Minimum of three (3) years’ recent related experience, preferably in a medical setting required
  • Ability to use Microsoft Windows and all components of Microsoft Office including Excel, Power Point, Outlook 
  • Typing skills – minimum of 60 words per minute
  • Demonstrated current knowledge of Medical Terminology
  • Able to transcribe dictation in a prompt and accurate manner
  • Demonstrated communication skills & excellent organizational skills.
  • Demonstrated interpersonal skills including ability to work as a team member and ability to foster collaborative relationships
  • Demonstrated accountability, initiative, and ability to work independently
  • Demonstrated judgment and decision making skills
  • Demonstrated planning, organizing, prioritizing and time management skills
  • Demonstrated attention to detail
  • Demonstrated conflict resolution skills
  • Demonstrated ability to maintain confidentiality
  • Demonstrated commitment to ongoing learning and professional development
  • Commitment to promoting a culture that supports safety, ethical practices and organizational health
  • Physical capabilities to perform the duties of the position
  • Experience in a health care or hospital setting an asset
  • Knowledge of Meditech (CWS and Admissions) an asset
  • Competencies in other languages an asset, French preferred
  • Successful external applicants are required to provide a criminal record check to People & Organizational Development before starting employment and assume any associated costs as a condition of employment


Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.


  • Temporary Full Time position; 70 hours bi weekly
  • Approximately 6 months 
  • Dates are subject to change 

Compensation and Incentives

$20.36 - $23.14 hourly



Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. 


​This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.


​As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021. 


Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+. Members of these groups are welcome to apply and self-identify.


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