Secretary D - The NSHealth Learning Institute for Health Care Providers - IPP&L

​Req ID: 148734
Company: Nova Scotia Health
Location: Central Zone, Bethune Building - QEII  
Department: The NSHealth Learning Institute for Health Care Providers
Type of Employment: Permanent Hourly FT (100% FTE) x 3 position(s)
Status: NSGEU
 Admin Professionals Position
Posting Closing Date: 13-Apr-23


*This is a reposted position. Current applicants are not required to reapply.

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.


Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

The Interprofessional Practice and Learning team facilitates and advances person-centered care through evidence-based professional practice and learning strategies and programs that are designed provincially and implemented locally to enhance collaborative learning and practice. The Interprofessional Practice and Learning team takes a leadership role in creating a culture of collaboration with a focus on team-based care, evidence-informed practice, and learning and professional development to improve health outcomes for patients, families and communities. Through strong partnerships with the academic sector, regulators, and government, the Interprofessional Practice and Learning team has an integral role in influencing and operationalizing health system priorities.

About the Opportunity

The NS Health Learning Institute for Health Care Providers within Interprofessional Practice and Learning (IPPL) plays a leadership role within the organization in creating a culture of learning with a focus on transition to specialty practice programs, entry-level transition to practice, interprofessional practice education (IPE) and continuing professional practice development. The Learning Institute promotes accountable professional practice in quality practice environments, facilitates patient and family centered care, fosters collaborative team relationships and supports research and evidence-based practice.

Reporting directly to the Manager, The Learning Institute for Health Care Providers, Learning and Education Resources with Interprofessional Practice and Learning, the Secretary provides administrative and technology support functions for the development, delivery and evaluation of educational programming at the Learning Institute, which includes but is not limited to preparation of print based and electronic materials, maintenance of databases and learning management systems, and customer relations.

This position supports and works collaboratively as a member of a multidisciplinary team.


About You

We would love to hear from you if you have the following:

  • Grade 12 plus graduate of a recognized office administration/business/secretarial program or an equivalent combination of education, training and progressively responsible experience
  • Two years recent and related experience required
  • Medical terminology is an asset
  • Proficiency with word processing and formatting, electronic file management and data entry
  • Proficiency in spreadsheets and database management
  • Well-developed verbal and written communication skills
  • Ability to manage time, set priorities and meet deadlines
  • Ability to work independently and as a member of a team
  • Well-developed interpersonal and customer relations skills
  • Strong attention to detail
  • Flexibility and adaptability to change 
  • Strong organizational, time management and planning/prioritization skills
  • Demonstrated proficiency in Microsoft Suite, internet browsers, and Learning Management Systems
  • Competencies in other languages preferred, French an asset

Successful Applicants are required to provide a Criminal Record Check (including Vulnerable Sector Search) to Human Resources before starting employment and assume any associated costs as a condition of employment.

PLEASE NOTE: Applicants will be screened on the above qualifications. Applicants must clearly demonstrate how they meet the knowledge and competencies in their cover letter and resume. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.  Applicants will not be considered for an interview if applications are incomplete or missing information.


Hours of Work

Permanent, Full-Time (70 hours biweekly)
Beginning May 1, 2023.
Dates are approximate and are subject to change.


Salary Information

$20.36 - $23.14 hourly
$37,064 - $42,118 annually


Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Some opportunities may be eligible for our Employee Referral Program.  If a Nova Scotia Health employee refers a candidate who is not working for the organization and the candidate is hired, the employee who made the referral may be eligible to earn up to $1000.  For more details and instructions, please visit Recruitment - Incentives 


​This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.


​As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021. 


Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.


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