Executive Assistant to Zone Executive Medical Director

About the Opportunity

Reporting to the Medical Executive Director/Lead, the Executive Assistant provides confidential and comprehensive, executive-level support to the Medical Executive Director/Lead. This includes effectively coordinating the day-to-day operations, all administrative activities, establishing administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio. 

Requiring a strong level of independence and demonstrating advanced communication, relationship building, organizational and critical thinking skills, the Executive Assistant enables and supports  administrative aspects of zone operations with a proactive approach supporting the Zone Medical Executive Director/Lead to focus on strategic priorities and achievement of goals and objectives.

The Executive Assistant contributes and supports leadership to the administrative assistants within the physician site/department head portfolios in the zone in terms of all administrative activities, procedures, and guidelines to enable consistency and standardization across the organization. 

About You

We would love to hear from you if you have the following:

• Post-secondary diploma in a recognized office administration, business administration or secretarial program
• Undergraduate degree in a related field considered an asset
• International Association of Administrative Professionals (IAAP) certification is an asset
• Minimum 5-7 years of progressively responsible experience providing administrative support and office coordination at the executive level
• Experience within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders preferred
• Previous exposure in a healthcare/medical environment considered an asset
• Excellent communication, interpersonal, prioritizing and organizational skills
• Exceptional leadership, organizational and self-management skills reflecting the ability to perform and prioritize multiple tasks.
• High propensity for detail and accuracy
• Evidence of interpersonal and relationship building skills required to build and maintain strong, collaborative working relationships with all both internal and external stakeholders
• Advanced written and verbal communication skills with the ability to adapt communications to the applicable audience 
• Ability to work independently with minimal direction and demonstrated proactive approaches to problem solving with strong decision-making capability
• Proven ability to manage complex and highly confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
• Demonstrated ability to meet tight deadlines in a fast-paced environment with competing and often changing demands and priorities
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and information and meeting technologies
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Long assignment full-time position; 75 hours biweekly
• Assignment will be for approximately 24 months

Compensation and Benefits

Pay Scale Type: Non-Union
Band: 3
Hourly Rate: $33.34 - 40.84
Annual Salary: $65,013 - $76,638 

Successful candidates may be eligible for a comprehensive benefits package, which includes health, dental, and travel insurance; long-term disability and life insurance coverage; and a defined benefit pension plan. Additional wellness, development and employee support programs may also be available.