Administrative Assistant to Director - Department of Research

About the Opportunity

The Administrative Assistant is responsible for providing comprehensive administrative support to the Director by effectively coordinating the day-to-day operation of the Director’s offices. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio and across the health authority. In consultation with the Manager, the Administrative Assistant works to enable consistency and standardization of administrative practices and procedures across the portfolio. This position provides additional support to individuals, committees or working groups as assigned, as well works closely with the Research & Innovation Services Administration team. As the first point of contact for the office, the Administrative Assistant demonstrates relationship management and superior customer service skills. Tasks will include meeting coordination, tracking project plans and milestones, reports and budget preparation, office supply management and information tracking and retrieval. 

About You

We would love to hear from you if you have the following:

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program required
  Undergraduate degree is an asset
• International Association of Administrative Professionals (IAAP) certification is an asset
• A minimum of 5-7 years’ of progressively responsible experience, providing administrative support and office coordination at the director level required, preferably within a healthcare or research related field, and within an integrated service model provided throughout several locations with multiple partners and stakeholders
• Excellent communication, interpersonal, prioritizing and organizational skills
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information 
• Competencies in other languages an asset, French preferred
  
  

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

Permanent, full-time position; 75 hours bi-weekly

Compensation and Benefits

Pay Scale Type: Non-Union
Band: 2
Hourly Rate: $28.46 - $34.86
Annual Salary: $55,497 - $67,977

Successful candidates may be eligible for a comprehensive benefits package, which includes health, dental, and travel insurance; long-term disability and life insurance coverage; and a defined benefit pension plan. Additional wellness, development, and employee support programs may also be available.