Research and Administrative Coordinator
Company : IWK Health
Req ID: 204673
Department/Program: Associated Research, Research Services
Location: Halifax
Type of Employment: Temporary Hourly FT long-assignment (100% FTE) for 1 year x 1 position(s)
Start Date: June 2025
Union Status: Research, Management/Non Union Bargaining Unit
Compensation: $32.2049 - $36.6026 /hour
Closing Date: June 13, 2025 (Applications are accepted until 23:59 Atlantic Time)
This is not a designated position, however, preference will be given to qualified candidates who self-identify as Mi’kmaw or Indigenous, have a strong connection with Indigenous communities and/or experience working in Indigenous communities.
IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.
Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.
The Opportunity
The Etuaptmu’k Wloti Initiative is looking to expand their team through the hiring of a Research & Administrative Coordinator. Using a Two-Eyed Seeing approach, the Etuaptmu’k Wloti Initiative aims to improve the health care experiences of Indigenous people by increasing cultural safety in education and health care settings across Nova Scotia. This is done through the development and offering of online courses, gathering and comparing health data and providing targeted community-led interventions to improve access to quality, culturally safe care.
Through this Research Nova Scotia funded Focused Research Investment, the Research & Administrative Coordinator will be responsible for implementing and maintaining the Etuaptmu’k Wloti Initiative aims by providing administrative and research support, amplifying knowledge translation and dissemination strategies as well as contributing to research administrative tasks associated with several ongoing projects. The successful candidate will work independently and collaboratively towards a common goal of improving the health and wellbeing of Mi’kmaw and Indigenous people in Nova Scotia.
Responsibilities include but are not limited to:
- Develop an innovative and transformative knowledge mobilization strategyCoordinate, implement and maintain the knowledge exchange and innovation approach for a growing research project
- Work collaboratively to develop meaningful video pieces to be used for academic and community purposes
- Create easy to understand Knowledge Translation products (learning modules, brochures, slide decks, posters, etc.) that communicate complex research results in a simple and
- relatable way
- Manage Etuapmu’k Wloti Initiative’s social media presence on multiple platforms
- Maintain and update the project website
- Contribute to the preparation of progress reports for funding bodies, community collaborators, etc.
- Develop and maintain research datasets
- Complete community data collection/analysis
- Ensure all ethical documentation is received from study participants and secured appropriately (consent forms, demographics, etc.)
- Assist with Ethics applications/preparation when necessary
- Assist with managing Research Assistants ensuring they are appropriately supervised and completing ethical, accurate data collection
- Maintain progress files on community meetings, data collection dates, etc.
- Set-up/prepare materials, catering, media, room booking, confirmations of attendance etc. for all community meetings
- Provide administrative support as required
- Contribute to the overall activities of the research team as required
Hours of Work
Estimated 37.5 hours/week; M-F
Your Qualifications
- Master’s degree from a recognized University in a health, business, communications/marketing or research-related field
- Independent worker, able to work with minimal guidance while maintaining significant, quality, output
- Strong verbal and written communication skills with the ability to translate complex concepts into easy to understand, distributable products
- Significant attention to detail as well as a strong work ethic and desire to contribute quality work
- Prior quantitative and/or qualitative research experience an asset
- A significant understanding of Knowledge exchange, social media as well as familiarity with current and emerging innovative communications strategies
- Experience with developing unique KT materials (i.e. posters, art exhibitions, PowerPoints, video documentaries, etc.)
- Strong creative skills with the ability to develop visuals based on research findings
- Previous experience working with Mi’Kmaw or First Nations communities
- Regularly update study binder with current version dates on updated documents
- Familiarity with SPSS and Excel will be considered an asset.
- Preference will be given to those who identify as Mi’kmaw or Indigenous, have a strong connection with Indigenous communities and/or experience working in Indigenous communities
Thank you for your interest in IWK Health.
Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.
This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.
If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.
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Administrative Assistant, Research, Administrative