Research Assistant
Company : IWK Health
Req ID: 222199
Department/Program: CCFV, Research Services
Location: Halifax
Type of Employment: Temporary Hourly FT long-assignment (100% FTE) for 12 months x 1 position(s)
Start Date: ASAP
Union Status: Research, Management/Non Union Bargaining Unit
Compensation: $24.4006 - $30.5002 /hour
Closing Date: June 14, 2026 (Applications are accepted until 23:59 Atlantic Time)
IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.
Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.
The Opportunity
Reporting to the Director, Clinical Operations, the Research Assistant will undertake a broad spectrum of responsibilities, including but not limited to: facilitating REB submissions, developing source documents, maintaining organized filing system for documents, managing internal and external communications, assisting with participant recruitment and follow-up, conducting source data verification and data entry, and offering study management support to the study team as necessary.
Responsibilities include:
• Organize all study documents and file according to CCfV filing SOPs.
• Provide administrative support to the research team as needed.
• Prepare source documentation forms.
• Monitor and report on progress of studies.
• Conduct follow-up communications with study participants and/or families; serving as a liaison between them and research staff.
• Verify the source documentation and complete electronic Case Report Forms (eCRF) data entry.
• Monitor and replenish study supplies as necessary.
• Attend and actively contribute to relevant study meetings and site initiation visits.
• Recruit, enroll, and consent study participants where applicable.
• Participate in Study Monitor visits as needed.
• Promptly communicate any issues that may affect study milestones to the research team.
Hours of Work
Monday - Friday, 8:00am - 4:00pm
Your Qualifications
• Bachelor’s degree in administration, project management or health services/scientific field. A combination of relevant experience and diploma may be considered.
• Minimum of 2 years of relevant experience within a university, hospital, or comparable environment in a research setting, required.
• Experience in research administration.
• Exceptional time management skills and experience.
• Excellent communication and interpersonal skills; able to speak, listen and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques; French (spoken and written) considered an asset.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, MS Project) and Adobe Acrobat.
• Demonstrated ability to collaborate effectively and diplomatically with research team members and study participants.
• Familiarity with the research environment and Good Clinical Practice (GCP) guidelines.
• Ability to work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance the effectiveness of the Center.
• High level of proficiency in time management and decision-making, particularly in prioritizing tasks based on internal and external deadlines.
• Strong organizational and planning skills, including the ability to develop work schedules, monitor progress towards goals, and meticulously track details, data, information, and activities.
• Experience with REB submissions is considered an asset.
Thank you for your interest in IWK Health.
Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.
This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.
If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.
Job Segment:
Data Entry, Research Assistant, Medical Research, Clinical Research, Research, Administrative, Healthcare