Payroll Administrator
Company : IWK Health
Req ID: 202773
Department/Program: Payroll, Financial Services & Treasury
Location: Halifax
Type of Employment: Temporary Hourly FT long-assignment (100% FTE) for one year x 1 position(s)
Start Date:
Union Status: Non-union, Management/Non Union Bargaining Unit
Compensation: $27.458 - $34.3224 /hour
Closing Date: May 15, 2025 (Applications are accepted until 23:59 Atlantic Time)
This is not a designated position, however, preference will be given to qualified candidates who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, and/or 2SLGBTQIA+. Please self-identify on your application.
IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.
Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.
The Opportunity
The Payroll Administrator is responsible for the accurate and timely processing of a decentralized bi-weekly payroll for over 3000 Health Centre employees. Reporting to the Operations Manager, Payroll & Benefits, this position initiates the bi-weekly payroll cycle, ensuring strict adherence to Health Centre policies, government legislation and current union contracts. In addition to providing training and support, this position audits the input of approximately 170 time administrators. The Payroll Administrator provides direction and instruction to internal customers (managers, time administrators, employees) and external customers (CRA, Service Canada, WCB) on current payroll practices. This position maintains and processes employee information related to the processing of new hires, terminations, leave of absences, and the preparation of online Records of Employment. This position is responsible for calculation and maintenance of Pregnancy/Adoption Leave Allowances. Additional duties include the bi-weekly reconciliation of various payroll interfaces and payroll audit reports; and responding daily to numerous email and phone payroll inquiries.
Hours of Work
Monday to Friday, 8:00 – 4:00; 75 hours bi-weekly.
Your Qualifications
- Bachelor’s Degree in a related field or relevant combination of education, training and experience required.
- Minimum of three (3) years experience in a computerized payroll environment required.
- Payroll Compliance Practitioner certificate from the Canadian Payroll Association preferred.
- Demonstrated knowledge of Microsoft Office (Word, Excel, Outlook), SAP and Meditech an asset.
- Strong attention to detail is required.
- Demonstrated problem-solving and decision making skills.
- Team oriented with ability to work independently required.
- Demonstrated organizational skills and ability to set priorities and manage time effectively within a fast-paced environment.
- Excellent customer service, interpersonal and communication skills (verbal and written).
- Competencies in other languages an asset.
Thank you for your interest in IWK Health.
Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.
This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.
If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.
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