Grants and Support Services Coordinator
Company : IWK Health
Req ID: 213455
Department/Program: Research Administration, Research Services
Location: Halifax
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Start Date: December 2025
Union Status: Non-union, Management/Non Union Bargaining Unit
Compensation: $25.6347 - $32.2432 /hour
Closing Date: December 09, 2025 (Applications are accepted until 23:59 Atlantic Time)
IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.
Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.
The Opportunity
The Coordinator is responsible for the internal grants program and provides advice and assistance to investigators, their research support staff and trainees in the submission of research grants. Reporting directly to the Lead, Program Development, the Coordinator also provides support for services such as communications, internal data management and other areas of the Lead and Manager, Research & Innovation Advancement's (RIA) portfolio as needed.]
Responsibilities include but are not limited to:
• Coordinates the grant submission and review process for the internal IWK Programs and the grant submission process for external (international, national and provincial) funding agency competitions.
• Reviews applications to ensure compliance with agency and/or IWK Program guidelines and regulations
• Provides support to researchers during the grants application process. Feedback and work with investigators to improve submission
• Verifies budgets to ensure they are appropriate and accurate
• Ensures all sections of the applications are completed accurately and all required signatures are obtained
• Submits applications to funding agencies by appropriate deadlines
• Communicates with investigators and research staff on issues relating to grants.
• Communicates with RIA staff when grants are successful and provides support as needed.
• Coordinates the Summer Student program including presentations, evaluations and ensuring required documents are received and processed
• Maintains current internal guidelines and application forms and compiles and provides reports for both internal and external purposes
• Provides administrative management to the Scientific Review Committee
• Maintains grant funding database
• Maintains SOPs related to areas of responsibility.
• Other duties as required.
Hours of Work
Monday to Friday. This is a hybrid position; incumbent will be expected to be on Site as requested.
Your Qualifications
• Undergraduate degree in a related field, e.g. health or health research-related discipline or equivalent combination of education, training and experience.
• Minimum of three (3) - five (5) years administrative experience required.
• Knowledge and clear understanding of the importance of provincial, national, and international funding guidelines: e.g. Tri-Agency Financial Administration Guide is an asset
• Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail and accuracy
• Demonstrate analytical and problem-solving skills
• Ability to work independently and take initiative
• Strong interpersonal communication and organizational skills
• Strong multi-tasking and time management skills
• Understanding of research and research processes, considered an asset
• Database experience essential.
Thank you for your interest in IWK Health.
Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.
This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.
If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.
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Database, Research, Technology