Data System Abstractor/ Research Assistant
Company : IWK Health
Req ID: 196889
Department/Program: NICU & Perinatal Follow Up, Women's & Newborn Health
Location: Halifax
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Start Date: April 1, 2025
Union Status: Research, Management/Non Union
Compensation: $27.7208 - $35.8195 /hour
Closing Date: February 19, 2025 (Applications are accepted until 23:59 Atlantic Time)
IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.
Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.
The Opportunity
Reporting to the Manager of the Neonatal Care Team, the Division Head of Neonatal-Perinatal Medicine (or delegate), and the CNN Site Investigator for IWK, the Data System Abstractor/Research Assistant will assist with data collection/management of the national Canadian Neonatal Network (CNN) databases. Key responsibilities include, but are not limited to:
- Maintain accurate and complete data locally at IWK Health and perform intermittent audits to ensure quality and accuracy of data
- Assist in data retrieval and preparation of local audits and reports
- Ensure privacy and confidentially of all processes, including data storage
- Participate in departmental meeting or committees, as requested
The Canadian Neonatal Network (CNN) and its sister networks including: the Canadian Association of Pediatric Surgeons Database (CAPSNet), Canadian Preterm Birth Network (CPTBN) and Evidenced-based Practice for Improving Quality (EPIQ). These are large national databases that collect data on mothers/birthing persons and high-risk newborn infants from all 31 tertiary neonatal centers across Canada, including IWK Health. Data abstractor responsibilities include, but are not limited to:
- Screen all infant charts to determine eligibility to CNN, CAPSNet, CPTBN
- Abstract relevant clinical and administrative data from maternal and neonatal charts
- Enter data into the appropriate database
- Collect and enter data from hospitals in Nova Scotia and PEI
- Submit data to the national coordinating center in a timely manner and as per the standardized guidelines
- Consult with national database manager and collaborate with data abstractors across the network, including annual meetings
Hours of Work
Monday – Friday; 0800-1600
Your Qualifications
- Graduate of approved Health Information Management Program or Health Research preferred
- Working knowledge of Microsoft office (Access, Word, Excel, Outlook) required (willing to complete on-site training with required databases)
- Training & experience in coding, abstracting, auditing and conducting queries is preferred
- Knowledge of Medical terminology required
- Knowledge of Meditech preferred
- Meticulous attention to detail
- Ability to work efficiently, independently and within context of health care team
- Excellent organizational skills and demonstrated ability to multi-task required
- A combination of equivalent education and experience may be considered
Thank you for your interest in IWK Health.
Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.
This is a Management/Non Union position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.
If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.
Job Segment:
Pediatric, Database, Research Assistant, Clinical Research, Healthcare, Technology, Research