Assistant, Onboarding & HR
Company: IWK Health
Req ID: 203245
Department/Program: Recruitment and Employee Experience, People and Organization Development
Location: Halifax
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Start Date: ASAP
Union Status: Non-union, Management/Non Union Bargaining Unit
Compensation: $24.2589 - $30.3236 /hour
Closing Date: 1 June 2025 (Applications are accepted until 23:59 Atlantic Time)
This is not a designated position, however, preference will be given to qualified candidates who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, and/or 2SLGBTQIA+. Please self-identify on your application.
IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families, and communities and are grateful for the generous donor support we receive.
Promoting an anti-racist environment and calling out discrimination as we work and provide care is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportion of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but we have more work to do to build that trust, acknowledge our biases, and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, and 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.
The Opportunity
Reporting to the Manager, Recruitment and Employee Experience, with functional direction from the Recruitment and Retention Consultants, the HR and Onboarding Assistant provides high-quality communication and organizational support to the entire Human Resources team on a daily basis. The HR and Onboarding Assistant functions as the primary point of contact for internal and external clients, both in person and on the phone, with the Human Resources office. The HR and Onboarding Assistant is responsible for interacting in a professional, courteous, and helpful manner with all individuals. Responsibilities include but are not limited to responding to all incoming inquiries, organizing and maintaining employee files, updating selected databases, assisting with the recruitment process, facilitating onboarding for new hires, and coordinating and completing HR reporting. The HR and Onboarding Assistant maintains a high degree of confidentiality, manages their own work efficiently and effectively, accepts accountability for their own actions, and demonstrates flexibility in meeting the needs of the team.
Hours of Work
Monday to Friday, 8:00 am – 4:00 pm/8:30 am-4:30 pm. This role is eligible for hybrid work arrangements.
Your Qualifications
• Graduate of a post-secondary degree and/or Certificate Program in Human Resources, or an equivalent combination of education, training, and experience required.
• Membership in local and/or Human Resources Associations and other relevant organizations preferred.
• Minimum one–two years of associated human resources knowledge and experience required.
• Minimum of one year of experience in a complex multi-union environment; unionized healthcare sector experience preferred.
• Working knowledge of collective agreements, employment guides, visa requirements, and the Freedom of Information and Protection of Privacy Act (FOIPOP).
• Good understanding of recruitment and onboarding practices.
• Excellent customer service, interpersonal, and relationship-building skills.
• Excellent communication (verbal and written), problem-solving, and decision-making skills.
• Effective work practice - accountable, dependable, flexible, persevering, sets goals and meets deadlines, results-oriented.
• Proficiency in MS Office (Word, Excel, PowerPoint, OneNote, Teams), MS Edge, MS Outlook, and human resources information systems (preferably MAP/SAP).
• Competencies in other languages are an asset.
Thank you for your interest in IWK Health.
Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing), you have the right to request accommodation. Please discuss your needs when invited to the assessment process.
This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.
If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.
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